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KWVA Standard Procedure Manual
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Prepared by the
BYLAWS COMMITTEE
William F Mac Swain, Chairman
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| Approved by Board Vote 10/23/2007
(Note: Click HERE for Viewing/Downloading Help)
SPM-004, Rev. 004 Is the revision of SPM-003,
Rev. 003 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 10/23/2007 & 10/25/2007 as follows:
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Page 1 (Cover Page) changed to reflect
Revision Change and Board of Directors Approval Date.
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Page 2 (Index Page) changed to reflect changes
on page 6.
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Page 3 (Index Page) changed to reflect the
addition of Addendum S-1.
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Page 6 of which changes were made to:
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1. Purpose, A. with additional words
added and reference made to the KWVA Bylaws which authorized it issuance. Items B. & C. were rearranged
to read better.
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2. Procedure Change Method, A. was rewritten
to show that only Board of Directors and KWVA Staff Members can recommend changes; how and to whom
the changes must be presented; and the final approval method.
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3. Configuration Control was added to
keep track of all changes approved and put into effect.
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4. Intent and Interpretation now includes
the Rationale items, also in a more condensed form.
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Page 22, Added Provision g, Notification
of Discipline in the Ethics & Grievance Committee section to inform any member who is admonished, reprimanded,
suspended or placed on probation the written conditions established by the Board of Directors.
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Addendum F-1 (p33), had two statements added:
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Addendum M-1 (p42, 43 & 44), Official Membership
Application Form: updated to include the new dues amount for Associate Members and Bylaws wording change
on Membership Eligibility.
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Addendum S-1 (p60), Configuration Control
of the SPM was added to show Format and Indexing and a way to store changes made and revision numbering.
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| Approved by Board Vote 7/25/2007
SPM-003, Rev. 003 Is the revision of SPM-002,
Rev. 002 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 7/25/2007 as follows:
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Page 23, Addendum A-1, Membership Administrative
Assistant Operation Credit Card Payments: revised to Remove Credit Card restrictions for partial payments
on Life Memberships.
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Page 42, Addendum M-1, Membership Application
Form: revised to Remove Credit Card restrictions for partial payments on Life Memberships.
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| Approved by Board Vote 5/6/2007 by Business Without a Meeting (Ratified at 7/25/2007
Board Meeting).
SPM-002, Rev 002 Is the revision of the SPM-001,
Rev. 001 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 5/6/2007 as follows:
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Page 6, 2. A. Added information that changes
will be published in the Graybeards and on Website.
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Page 6, 4, A. Deleted words so sentence
reads clearer.
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Page 10, B, 1, a, Added words in Secretary
Responsibilities to make Call for Elections to be placed in Sept/Oct Issue of The Graybeards to give
more time for those who may run for office.
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Page 15, C, 1, a, 1st Para, Added Election
Call in Sept/Oct The Graybeards for the Nomination/Election Committee to match Secretary information.
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Page 17, 3, a, 6th Para, Added words for
Bylaws Committee to maintain the SPM,
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Page 17, 3, b, 2nd Para. Reworded to accept
member requests and deleted words not necessary.
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Page 17, 3A, a. & b. Deleted Task Force
Title for maintaining SPM, and rewrote for Bylaws Committee to accomplish this duty.
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Page 17, 3, b, 8th Para. was added.
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Page 18, 4, a, 3rd Para, Added one word
(to) and deleted (that) to make sentence read better.
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Page 18, 4, a, 5th Para, Deleted words “and
prospective members”.
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Page 18, 4, b, 4th Para, Added the new Addendum
Numbers.
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Page 18, 4, b, 5th Para, Added additional
Addendum Numbers and added (maintain) in place of (develop).
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Page 21, 1, b, 1st Para. Added sentence
to remind both parties in E & G Investigations to maintain confidentiality.
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Page 25, Addendum D-1, Added E. to Just
Cause and an F. in front of the next paragraph.
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Page 25, Added further Good Standing Definitions
to 1. & 2.
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Page 26, D-1, 1st Para, Added some privileges
for being in Good Standing.
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Page 34, F-3, Removed Paragraphs. 2, 5 &
6 that did not pertain to Travel and Hotel reimbursements.
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Page 35, F-4 Addendum removed all paragraphs
that did not pertain to Travel and Hotel reimbursements.
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Page 44, Addendum N-1 changed to Addendum
N-2 and added new Addendum N-2A Form Letter.
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Page 45 and Page 46, Addendum N-2 and N-2
(Cont’d) changed to Addendum N-4 and N-4 (Cont’d) with new Petition Forms.
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Page 47, Addendum N-3 changed to N-5 with
New Petition Form.
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Page 48, Addendum N-4 changed to N-3.
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Page 49, Addendum N-5 changed to N-1. Added
Addendums N-6, N-7, N-8, N-9 and N-10 information.
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| Adopted by Board Vote on 10/10/2006
SPM-001, Rev 001 Is the complete revision of
SPM-000 by a Task Force and approved on 10/10/2006 by the Board of Directors. |
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| SPM-000 Is the Original SPM approved on July 26, 2004 by the Executive Council
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