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KWVA Standard Procedure Manual
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Prepared by the
BYLAWS COMMITTEE
George Lawhon, Chairman
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(Note: Click HERE for Viewing/Downloading Help)
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Standard Procedure Manual - June, 2010
(Approved by Board Vote 6/1/2010)
SPM-005, Rev. 001 is the complete revision
and updating of previous SPMs by the Bylaws Committee, Director George Lawhon, Chairman, and were approved for
release to the membership by the Board of Directors on a 6/1/2010 "Business Without a Meeting". |
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Standard Procedure Manual - December, 2008
(Approved by Board Vote 10/24/2008)
SPM-004, Rev. 006 is the revision of SPM-004,
Rev. 005 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 10/24/2008 as follows:
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Page 1 (Cover Page) changed to reflect
Revision Change. Note, Board of Directors Approval Date remains the same as Revision R005 as
the additions were approved 10/24/08 at the Norfolk Board of Directors meeting.
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Pages
53-63 changed to add Department and Chapter Petition to the Association for Website Hosting and
Template provided to Departments and Chapters by the Association.
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Standard Procedure Manual - October, 2008
(Approved by Board Vote 10/24/2008)
SPM-004, Rev. 005 is the revision of SPM-004,
Rev. 004 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 10/24/2008 as follows:
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Page 1 (Cover Page) changed to reflect
Revision Change and Board of Directors Approval Date.
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Page 25 changed to
correct SPM to match Bylaws regarding definition of "Good Standing".
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Pages 35 & 36
changes to Officers & Director's Travel Mileage, Per Diem and Expense Reimbursement Form.
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Standard Procedure Manual - November, 2007
(Approved by Board Vote 10/23/2007)
SPM-004, Rev. 004 is the revision of SPM-003,
Rev. 003 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 10/23/2007 & 10/25/2007 as follows:
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Page 1 (Cover Page) changed to reflect
Revision Change and Board of Directors Approval Date.
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Page 2 (Index Page) changed to reflect changes
on page 6.
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Page 3 (Index Page) changed to reflect the
addition of Addendum S-1.
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Page 6 of which changes were made to:
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1. Purpose, A. with additional words
added and reference made to the KWVA Bylaws which authorized it issuance. Items B. & C. were rearranged
to read better.
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2. Procedure Change Method, A. was rewritten
to show that only Board of Directors and KWVA Staff Members can recommend changes; how and to whom
the changes must be presented; and the final approval method.
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3. Configuration Control was added to
keep track of all changes approved and put into effect.
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4. Intent and Interpretation now includes
the Rationale items, also in a more condensed form.
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Page 22, Added Provision g, Notification
of Discipline in the Ethics & Grievance Committee section to inform any member who is admonished, reprimanded,
suspended or placed on probation the written conditions established by the Board of Directors.
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Addendum F-1 (p33), had two statements added:
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Addendum M-1 (p42, 43 & 44), Official Membership
Application Form: updated to include the new dues amount for Associate Members and Bylaws wording change
on Membership Eligibility.
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Addendum S-1 (p60), Configuration Control
of the SPM was added to show Format and Indexing and a way to store changes made and revision numbering.
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Standard Procedure Manual - July, 2007
(Approved by Board Vote 7/25/2007)
SPM-003, Rev. 003 is the revision of SPM-002,
Rev. 002 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 7/25/2007 as follows:
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Page 23, Addendum A-1, Membership Administrative
Assistant Operation Credit Card Payments: revised to Remove Credit Card restrictions for partial payments
on Life Memberships.
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Page 42, Addendum M-1, Membership Application
Form: revised to Remove Credit Card restrictions for partial payments on Life Memberships.
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Standard Procedure Manual - May, 2007
(Approved by Board Vote 5/6/2007 by Business Without a Meeting; Ratified at 7/25/2007
Board Meeting).
SPM-002, Rev 002 is the revision of the SPM-001,
Rev. 001 with the following changes and additions which were approved for the membership to receive with
all the revisions added and approved by the Board of Directors on 5/6/2007 as follows:
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Page 6, 2. A. Added information that changes
will be published in the Graybeards and on Website.
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Page 6, 4, A. Deleted words so sentence
reads clearer.
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Page 10, B, 1, a, Added words in Secretary
Responsibilities to make Call for Elections to be placed in Sept/Oct Issue of The Graybeards to give
more time for those who may run for office.
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Page 15, C, 1, a, 1st Para, Added Election
Call in Sept/Oct The Graybeards for the Nomination/Election Committee to match Secretary information.
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Page 17, 3, a, 6th Para, Added words for
Bylaws Committee to maintain the SPM,
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Page 17, 3, b, 2nd Para. Reworded to accept
member requests and deleted words not necessary.
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Page 17, 3A, a. & b. Deleted Task Force
Title for maintaining SPM, and rewrote for Bylaws Committee to accomplish this duty.
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Page 17, 3, b, 8th Para. was added.
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Page 18, 4, a, 3rd Para, Added one word
(to) and deleted (that) to make sentence read better.
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Page 18, 4, a, 5th Para, Deleted words “and
prospective members”.
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Page 18, 4, b, 4th Para, Added the new Addendum
Numbers.
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Page 18, 4, b, 5th Para, Added additional
Addendum Numbers and added (maintain) in place of (develop).
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Page 21, 1, b, 1st Para. Added sentence
to remind both parties in E & G Investigations to maintain confidentiality.
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Page 25, Addendum D-1, Added E. to Just
Cause and an F. in front of the next paragraph.
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Page 25, Added further Good Standing Definitions
to 1. & 2.
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Page 26, D-1, 1st Para, Added some privileges
for being in Good Standing.
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Page 34, F-3, Removed Paragraphs. 2, 5 &
6 that did not pertain to Travel and Hotel reimbursements.
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Page 35, F-4 Addendum removed all paragraphs
that did not pertain to Travel and Hotel reimbursements.
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Page 44, Addendum N-1 changed to Addendum
N-2 and added new Addendum N-2A Form Letter.
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Page 45 and Page 46, Addendum N-2 and N-2
(Cont’d) changed to Addendum N-4 and N-4 (Cont’d) with new Petition Forms.
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Page 47, Addendum N-3 changed to N-5 with
New Petition Form.
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Page 48, Addendum N-4 changed to N-3.
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Page 49, Addendum N-5 changed to N-1. Added
Addendums N-6, N-7, N-8, N-9 and N-10 information.
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Standard Procedure Manual - October, 2006
(Adopted by Board Vote on 10/10/2006)
SPM-001, Rev 001 is the complete revision of
SPM-000 by a Task Force and approved on 10/10/2006 by the Board of Directors. |
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Standard Procedure Manual - July, 2004
(SPM-000 Is the Original SPM approved on July 26, 2004 by the Executive Council)
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